Sales & Logistics Support Assistant

POSITION SUMMARY

The Sales & Logistics Support (aka SaLS) Assistant works closely with other SaLS members, Sales, Logistics & Distribution, Quality, Suppliers, and Customers to ensure timely and accurate delivery of requested materials. Coordinates with the Logistics & Distribution team to provide scheduling guidance for shipment schedules and expected delivery dates. Provides timely updates of shipping schedules, inspection reports, and inventory level audits. Communicates frequently with customers on shipment requirements, status, inventory, and delivery. Maintains records associated with the customer inventory management process. Generates and delivers purchase orders for to our Fujimi global distribution network, initiates shipping documents, manages inventory reports and planning functions, generates invoices, and provides additional customer support where necessary. Provides additional support to Sales and Administration in support of screening new customers, providing input to customer, or internal audits, and supports innovation of operational efficiencies. Works within cross-functional and cross-organizational teams in a variety of roles. Acts as an individual contributor to aid the organization in reaching and exceeding its corporate goals.

ESSENTIAL FUNCTIONS

• Uses internal systems, applications, and services to record purchase orders from customers. Performs order data entry, including modifications to purchase orders and receipts of overseas products (may make inventory adjustments as necessary). 
• Interacts effectively and professionally with customer systems and applications to ensure all necessary systems are updated for order processing, material handling, inventory control, or others as needed.
• Coordinates overseas outbound shipments with freight forwarding companies and coordinates inbound overseas finished good containers with freight forwarder and customs broker. 
• Maintains inventory controls in internal systems by accurately recording shipments, transfers and daily production amounts.
• Attends production-planning meetings to assist with managing products for inventory and ensure shipment to full orders. 
• Generates invoices to customers. 
• Schedules shipments to customers in accordance with both the sales and production schedules. Updates and maintains shipping schedules, and provides notice of updates to customers.
• Obtains inspection reports for shipped product and emails reports to distributor/customer.
• Produces and distributes open order and shipped status reports as needed. 
• Creates and places orders for finished goods to global trading partners. 
• Responsible for timely and professional email correspondence with distributors and customers. 
• Generates month end reports, inventory reports, open order and shipped status reports.  Updates all sales and inventory reports monthly; semi-annual budget and forecast for all products; assists in annual revision of operating standards. 
• Supports new customer onboarding processes as-needed, such as customer screening, requirements gathering, procedure development.
• Completes all other duties as assigned. 

POSITION QUALIFICATIONS

Competency Statement(s)

SKILLS & ABILITIES

PHYSICAL DEMANDS

Frequently: Stand, walk, sit, manually manipulate, reach outward, bend and speak. Frequently lift/carry up to 20 pounds and push/pull up to 12 pounds.

Occasionally: Reach above shoulders, climb, squat, kneel, grasp. Occasionally will lift/carry up to 50 pounds and push/pull up to 40 pounds.

Not Applicable: This position does not lift or carry, push or pull more than 50 pounds.

Other Physical Requirements: Ability to wear personal protective equipment (PPE) – Safety Glasses.

WORK ENVIRONMENT & CONDITIONS

Works primarily in an office environment with occasional exposure to manufacturing and production areas. 

MENTAL OR VISUAL DEMAND

Continuous visual and mental attention required for reviewing, handling, generating shipment information/data, generating invoices and tracking shipments. Results oriented with a sense of urgency and motivation to drive quality results to customers. Consistent spatial awareness to inventory volumes in relation to details for shipments. Mental ability to effectively prioritize and perform tasks with competing deadlines.

ATTENDANCE

Regular attendance is essential to the smooth operation of our company and shows respect for the department personnel, including team members and your manager who may do your job in your absence. It is necessary for you to report to work regularly and on time.

SAFETY

Be active participant in the company’s safety culture by following safe practices. Perform duties in accordance with acceptable, safe work procedures and Fujimi approved operating standards.

FLSA STATUS           

Non-Exempt

EEO CLASSIFICATION       

Administrative Support Worker

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

EEO Statement

Fujimi Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.